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Order Form - Age Group DuraTrack Record Boards - 1¾" Size
Manufactured by Motivational Concepts

Please print the order form below, fill out completely, and mail with your check or purchase order for us to begin production. Please make sure you have received a current shipping/freight quote and have included it on the order form. (See the bottom the the order form page for quote requests and shipping information.) We accept purchase orders from YMCA's, Boys/Girls Clubs, High Schools and Colleges only. If you do not have a purchase order we request a materials deposit (half the total cost) before we can begin production. We will mail a snapshot of the board when it is completed along with a bill for the remaining balance. The board will be shipped when we receive the rest of the balance.

The center event column letters + numbers (50 Free, 100 M.R., etc.) are pulled from the total number of characters you get with your board unless you order the optional "contrasting color" center event column. See the description next to each board on the Age Group home page for the number of characters that come with each board and the bottom of this order page for the % breakdown of individual letters and numbers.

All boards are securely packed and crated with 2x4's and plywood. They are shipped, insured, via overland freight due to their weight and size. Larger boards are broken down into shippable sizes such as 4'x5' or 4'x8'. All un-assembled shipments will fit in the back of a pickup truck and through pool doors. Deliveries via overland freight (18-wheelers) are different than UPS shipments. By completing this order form you are stating that you have read and understand the letter breakdown and shipping information printed below the last section of this order form. Thank you for your business !

Age Group DuraTrack A  $1850.
1 ¾" letters
Size: 16' wide x 7' 10" tall
  Age Group DuraTrack B  $2500.
1 ¾" letters
Size: 16' wide x 11' 6" tall
Age group four-panel records boards  
Age Group DuraTrack C   $3200.
1 ¾" letters
Size: 16" wide x 15' 3" tall
  Age Group DuraTrack D   $450. each
($400 each if ordering 4 or more)
1 ¾" letters
Size: 94" wide x 46" tall (no frame)
Age group eight-panel DuraTrack records boards

Full board not shown. Logos were applied by team.

              This shows only the TOP THIRD of the board.There are 17 total lines.

Dura-Track Order Form -------- Age Group

Sold to: Ship to :       (Need a business address for freight shipment)
Organization:________________________________ Attn:_______________________________________
Contact person:______________________________ Address:____________________________________
Address:___________________________________ ___________________________________________
__________________________________________ ___________________________________________
__________________________________________ ___________________________________________
Phone/Day:_________________________________ Phone/Day:__________________________________
Phone/Eve.(if easier)_________________________ Alternate Phone:______________________________
             Circle the choices and fill in the cost in the right column.    
            STYLE OF BOARD:  
(Please circle)                    DuraTrack A  ------  DuraTrack B  ------  DuraTrack C $___________
Model D: Ordering 1-3 panels is $450 each --- Ordering 4 or more panels is $400 each   TOTAL $___________
Letter Color of all age group DuraTrack boards is BLACK  
Option: Change center event column to RED.  This will cost 50 cents per letter. (punctuations are free)  If you want this, list the letters on a separate page, tally, and write the total here: $___________
Color of Border / Frame: (e.g. Dark Blue, Med. Green, etc.) Only for models A, B, and C
No charge if one of our 27 standard colors. (For custom color cost, see "options" below)
Write Frame Color Here:_________________________________________________
No charge
Major Heading: What do you want the heading (large letters) across the top to read? .... Print below.

                 What color do you want it to be?  (please circle) .....Black .....Red ........ Blue
No charge
Subheadings: The sub-headings on each side ("GIRLS"...."BOYS") are usually in contrasting RED letters and are no charge. If you want something different than the photos above, please contact us. No charge
Age Group Headings: These are the sub-headings ("8-U", "9-10", "11-12", etc.) that label the age groups within the body of the board. Models A, B, and C use 1 ¾" RED letters as shown.
Model D uses 3 ¾" RED letters for both the Age Group headings and the subheadings. Please list below the age groups you are displaying so we can include the proper letters and numbers:

No charge

Option: Match color of border/frame to enclosed color sample. ($35.00 extra) $___________
 Option: Recognition panel .... Cut 45" by 36" (or 24") ....$20.00 each $___________
Additional characters: If you ever need more letters or numbers for your board you may purchase them individually or in bulk below.   If ordering more than 100, you may take 15% off the price if any single character does not make up more than 20% of the order.  
1 ¾" letters or numbers: Black or Red   ( $ .65 each) $____________
1 ¾" punctuations: (periods, colons, commas) $ .25 each $____________
Mailing Costs for any letter-only order is $ 4.00 (No ship charge if extra letters are ordered with board) $____________
Misc: Such as a 1 ft. x 8 ft. Major Heading board for Model D $____________
Shipping: Please see below for shipping quotes, charges and procedures. Print quote here ....... $____________
Grand Total: ......................................................................................................................... $____________

...................Please clip here and save the following information ..............
Mail to:
Motivational Concepts
P.O. Box 852
Portsmouth, NH
Phone: (800) SWIM 888
............(800) 794-6888
Fax: (207) 451-9286
International: (207) 439-5458

How many letters and numbers do I get ?
3 ¾" Look at the total number of each you get with the board you pick. Out of each 100 letters you get 6 each of A, E, I, O, R, S, T ..... 5 each of C, L, N .......3 each of all the rest except X, Q, and Z (1 each)   You can calculate how many of each number by the following:   Of the total number, 13% are Ø's --- 11% are 1's, 2's, and 5's --- and 9% are 3's, 4's,6's, 7's, 8's, and 9's.

1 ¾" Look at the total number of each you get with the board you pick. Out of each 100 letters you get 8 each of E and I ..... 6 each of A ..... 5 each of O, L .......4 each of B, C, D, F, G, H, J, K, N, P, R, S, T, U ..... 3 each of M, Y ..... 2 each of V, and 1 each of Q, W, X, Z   You can calculate how many of each number by the following:     Of the total number, 12% are Ø, 1, and 2 --- 9% are 3, 4, 5, 6, 7, 8, and 9.

There are enough included letters that you should never need more unless you have records that use an abnormal amount of a particular letter. (EG: You may run short of "S"s if Susan Simmons holds multiple records.) In updating your records, if you find that you are getting short on certain ones you may order more using this order form or use the following tips:

  • 9's and 6's are interchangeable ....... just flip them
  • The letter "I" can be used as a number "1" in a pinch
  • A black Sharpie® can be used to turn an "F" into an "E"
  • The number "0" and the letter "0" are interchangeable .... or ....
  • Scrape the "stems" off the "Q" 's with a razor blade to use as an "0"

Shipping information:  Quotes are based on shipment to a business address with individuals who can sign for the freight between the hours of 8 am and 5pm. Shipments to a residence, even if a business is located there, must be requested in advance and will incur additional cost. High schools, colleges or pool facilities should have a loading dock or a clearly marked space for deliveries from an 18-wheel truck. If they do not, they will be charged at a slightly higher "non-commercial" rate.

The shipping cost only covers delivery to the front door of your facility. There may be additional cost if there is no one available to inspect and then sign for the board (he will come back the next day and you will incur a 're-delivery' charge). There will be an additional charge if the driver has to unload and hand-carry the board a long distance without assistance. Like UPS or FedEx, they do not give a time-window when they will deliver. You may request "Notification Prior to Delivery" but this carries an additional charge.

Getting a shipping quote:   Please call or e-mail us with the following ......

  1. The model of the board you are intersted in.
  2. Your address, daytime phone and an alternate phone (cell or home) with the best times to call.
  3. The name of the facility where the board will be shipped along with city, state and zip code
  4. A fax number or e-mail if you want a hard-copy of the quote.
  5. We do not charge any packing or handling fees. The quote you get is what we actually pay the shipper.

Notice about damaged shipments: Our boards are packed extremely well and rarely get damaged in shipping, but it can happen. Motivational Concepts will always pay for replacement and re-shipping of any damaged freight as long as the following conditions are met.

Any damage (marks, scrapes, dents, crunched corners, ripped cardboard, indented plywood, etc.) must be marked on the delivery receipt by the person signing for the freight. Tell anyone who may sign for it to not be rushed by the delivery driver who has other deliveries to make. It only takes a few seconds to look over the freight and see if anything looks less than perfect. If not, just say .."It's probably OK inside but could you please note that there was an indent in the plywood of the big box and a rip in the cardboard of the smaller box?" The drivers do not mind doing this. It is not necessary to open the packages. Everything is probably fine but you want to be safe.

If these notes are made, and "concealed damage" is found, you are covered 100% and we will ship out replacement items immediately. If not, you are responsible for 50% of the replacement cost and shipping. The freight company will not pay us a claim unless damage notes were made. It is not our responsiblity if a temporary office assistant or a janitor signs for something without checking for damage. If the board will not be mounted for a while, please open the sides of each box to check for concealed damage within 10 days of arrival. There is a 30 day limit to make claims on damaged goods. If damage is found, you must save all packing wood and carboard for the claims inspector to see.

With all that said, only one in 25 items we ship by freight will end up damaged. But you do not want that 25th item to be yours.

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